Privacy Policy

Last updated: September 2026

Quick Summary (Plain‑English Overview)

I collect only the information I genuinely need to respond to your enquiry, provide a quote, and deliver your photography services. I don’t send marketing emails, I don’t sell your data, and I don’t share it with anyone except trusted service providers who help me run my business (like Squarespace, Gmail, Google Analytics, and Pixieset). You’re always in control of your information — you can ask for access, correction, deletion, or limits on how your data is used.

1. About This Policy

This Privacy Policy explains how MatthewKPhotography (“I”, “me”, “my”) collects, uses, stores, and protects your personal data when you use my website or contact me about photography services.

I am the data controller, meaning I decide how your personal data is processed.

Website: https://www.matthewkphotography.co.uk(matthewkphotography.co.uk in Bing) Contact email for privacy matters: photography@Matthew.kitchen

2. What Data I Collect

I collect only what I need to respond to enquiries, provide quotes, and deliver photography services.

Data you provide directly

  • Name

  • Email address

  • Phone number

  • Event details (date, venue, type of shoot)

  • Any information you include in your enquiry form or emails

Data collected automatically

  • IP address

  • Device and browser information

  • Pages visited and interactions (via analytics cookies — see Cookie Policy below)

I do not knowingly collect data from children. My contact form is intended for adults booking photography services.

3. How I Use Your Data (Lawful Bases)

Under UK GDPR, I must have a lawful basis for processing your data. I use:

Contractual necessity

To respond to your enquiry, provide a quote, prepare a booking, and deliver your photography services.

Consent

For analytics cookies and any optional features on the website. You can withdraw cookie consent at any time.

No marketing

I do not send marketing emails or newsletters.

4. Sharing Your Data

I only share your data with trusted service providers who help me operate my business:

  • Squarespace – website hosting, forms, analytics

  • Squarespace‑approved plugins

  • Gmail – email communications

  • Google Analytics – website performance and visitor behaviour

  • Pixieset – secure gallery hosting for client images

These providers act as data processors and only process your data according to my instructions.

I do not sell your data. I do not transfer your data to any business buyer — I will never sell my business.

5. International Transfers

Some of my service providers (Squarespace, Google, Pixieset) may store data outside the UK. Where this happens, they use Standard Contractual Clauses (SCCs) or equivalent safeguards to keep your data protected.

6. How Long I Keep Your Data

  • Enquiries: kept until the job is completed or the client declines the quote.

  • Client contact details: kept until images are delivered.

  • Recurring clients: details kept on file for future bookings.

  • Phone numbers: stored on my business mobile.

  • Emails: automatically archived after a period.

  • Images: stored for marketing use unless the client requests otherwise.

  • Pixieset galleries: stored securely for client access.

I do not keep data longer than necessary.

7. Your Rights

You have the right to:

  • Access the data I hold about you

  • Correct inaccurate information

  • Request deletion of your data

  • Restrict how your data is used

  • Object to processing

  • Request a copy of your data (data portability)

  • Withdraw cookie consent at any time

To exercise any of these rights, email: photography@Matthew.kitchen

If you’re unhappy with how your data is handled, you can contact the ICO: https://ico.org.uk/

8. Security Measures

I protect your data using:

  • Password‑protected devices

  • Encrypted storage

  • Two‑factor authentication

  • Secure servers

  • Limited access to personal data

  • No cloud storage for client data (except Pixieset galleries)

If you suspect misuse or unauthorised access, contact me immediately.

9. Links to Other Websites

My website may contain links to external sites. I am not responsible for their content or privacy practices. Please review their policies before using those sites.

10. Changes to This Policy

I may update this Privacy Policy from time to time. Any changes will be posted on this page. Your continued use of the website means you accept the updated terms.

Cookie Policy

This Cookie Policy explains how cookies are used on my website.

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help improve your browsing experience and allow me to understand how visitors use my site.

Types of Cookies Used

1. Strictly Necessary Cookies

Required for the website to function (e.g., security, page loading). These cannot be disabled.

2. Analytics Cookies (Google Analytics & Squarespace Analytics)

These cookies help me understand:

  • how many people visit the site

  • which pages are viewed

  • how visitors navigate the site

This helps me improve the website experience.

Analytics cookies are only used with your consent.

3. Functionality Cookies

Used to remember your preferences (e.g., language, region). These may be used when you return to the site.

Cookie Control

You can:

  • Accept or reject cookies via the cookie banner

  • Change your browser settings to block or delete cookies

  • Withdraw consent at any time

For more information on managing cookies, visit: https://www.aboutcookies.org/

Contact

For any questions about this Privacy Policy or Cookie Policy, email: photography@Matthew.kitchen